Idox Electronic Document & Records Management System (EDRMS)

Idox EDRMS is an award-winning, scalable, flexible, easy-to-use, web based document management system which can be implemented in a single department or throughout an entire organisation.

One of the key strengths of Idox EDRMS is the ease with which it is able to be integrated with both web based and non web based back-office systems providing a secure, accessible document storage and retrieval dimension to existing applications. Investment in existing systems is therefore retained. Idox EDRMS challenges the very concept of paper and how it is transmitted around an organisation and within communities, yet its simplicity lies in its exact reproduction of the manual filing process used in paper-based office systems.

Benefits

Enhanced service delivery
Reduces costs
Saves space
Improves staff productivity
Lower capital investment
Enhanced business continuity
Environmentally friendly

"It is already evident that efficiency has improved through the way in which we can now manage and prioritise our workload more effectively. Staff have embraced the system and morale has noticeably improved since we started using Idox."
— Andy Butler, EBC Programme Co-ordinator, Eastleigh Borough Council

EDRMS Components

Scanning

Imaging software for the conversion of paper based documentation into electronic images. Allows for de-skewing, de-speckling and all other functions that are standard within imaging software.

Indexing

Once documents have been scanned and quality checked, a business user is provided with the tools to attach metadata or keywords to the document for future retrieval. To short-circuit the manual indexing process, Idox group will, where possible, build a link to a back-office system to pull data into the indexing fields automatically.

Browsing

Once the metadata has been applied to documents or folders, a user can retrieve the item from the document store by searching the repository based on keywords. The user, depending on privileges, will have the rights to perform a host of functions with regard to the document, including Adding Notes, Updating or emailing the item.

Image Viewer

All scanned documents are accessed by an advanced image viewer giving the user a number of functions to Pan, Rotate, Scale, or annotate (including redaction) the document.

Integration

One of the key strengths of Idox EDRMS is the integration capability embedded within its design. The Idox EDRMS can be integrated with both web based and non web based back-office systems thereby providing a secure, accessible document storage and retrieval dimension to existing applications. Investment in existing systems is therefore retained.